We are seeking a highly organized and detail-oriented Secretary to provide administrative support in a fast-paced environment. This role requires excellent communication skills, the ability to multitask, and a strong commitment to customer service. The ideal candidate will handle clerical tasks, coordinate schedules, assist with department operations, and ensure smooth day-to-day functions.
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Responsibilities:
Serve as the first point of contact, providing professional and courteous assistance to students, staff, and the public.
Manage incoming calls, answer inquiries, and direct calls to appropriate personnel.
Process and track work orders and key requests using the department's work order system.
Prepare and proofread memos, reports, and correspondence.
Coordinate meetings, maintain calendars, and assist with planning events and activities.
Handle travel arrangements, including transportation and accommodations.
Maintain confidential records and organize department files.
Assist in monitoring department budgets and processing invoices.
Create requisitions for supplies, services, and maintenance needs.
Participate in department projects and workshops.
Perform other administrative duties as assigned.
Working hours: 8:00 AM - 5:00 PM
Skills:
Written, verbal, and interpersonal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational skills with the ability to prioritize and multitask.
Experience handling sensitive and confidential information.
Ability to interact effectively with diverse individuals in a professional setting.
Education:
Associate
Experience:
0-1 years
Qualifications:
College Certificate or Associate???s degree (preferred).
Minimum of 30 earned college hours.
At least one (1) year of experience in a professional office setting.
Ready to take the next step? If you're interested in this opportunity, we???d love to hear from you! Submit your application today and text "SECRETARY" to 956-961-4298 to get started. ????
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).