Spherion Jacksonville is looking for an Office and Marketing Coordinator for their client in Riverside. The Office & Marketing Coordinator will undertake a variety of day-to-day administrative and marketing tasks at the Riverside office. You will be an integral part of ensuring the smooth daily operations of our office and supporting our marketing efforts. The ideal candidate will be organized, proactive, and capable of managing multiple tasks efficiently. This entry-level role offers an excellent opportunity for growth and development within our company.
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An excellent office coordinator is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable working with people across all departments within Medcom and assisting those visitors, vendors, and delivery persons who frequent our office. Your success in this position will depend heavily on the ability to manage multiple projects, multiple personalities, and a flexible list of job duties and responsibilities.
Responsibilities:
Reports directly to Marketing Manager
Follow office workflow procedures to ensure maximum efficiency
Provide on-site assistance as requested by directors or committees
Set up meetings and webinars for various departments
Compile management reports for bi-weekly meetings
Maintain files and records with effective filing systems
Greet and assist visitors when they arrive at the office
Handle maintenance requests by contacting and scheduling repairs
Inventory Management
Monitor parking privileges and violations
Vendor relationship management
Processing daily in-office mail
Coordinate in-office and off-site events and meetings
New Hire onboarding support
Working hours: 8:00 AM - 5:00 PM
Skills:
Strong communication and interpersonal skills
Excellent organizational and multitasking abilities
Excellent time-management skills
Ability to manage vendor relationships and office logistics
Ability to lift and manage office supplies (e.g., 50 lbs of printer copy paper).
Education:
Associate
Experience:
1-4 years
Qualifications:
Proven experience as an office coordinator and/or marketing support
Creative skills for designing internal communications and marketing materials
Proficiency in Microsoft Office suite
Working knowledge of office equipment
Associate or bachelor's degree is a plus
First 90-180 days are expected to be in-office, after which a hybrid will be assessed (3 in-office, 2 remote)
Apply today if this is the right fit for you!
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).