Plan, coordinate, and execute company culture events and initiatives, including team-building activities, workshops, and celebrations, to enhance employee engagement, foster a positive work environment, and strengthen organizational culture-Coordinate and track volunteer, training, and continuing education opportunities for employees-Coordinate new hire processes, including email setup, workspace setup, clothing, and other needs identified by supervisor-Manage and enhance team clothing programs-Facilitate all company meetings monthly-Assist with philanthropy initiatives such as our home closing give back initiative and associated communications-Open and close the office daily, answer and direct phone calls, handle inquiries, and take accurate messages-Ensure the office environment is clean, organized, and welcoming-Manage office calendars daily for conference room availability for closings/clients -Manage on-call calendars for operations and client support-Maintain office supply inventory and manage inventory of IT and office equipment-Manage minor IT purchases and consult with third party IT for support-Great and assist clients, visitors, and vendors in a professional and friendly manner-Manage office correspondence, including mail, email, and deliveries -Administer and oversee office systems including security, phone systems, copiers, and notification systems -Consult with facility management vendors including cleaning, catering, repairs-Perform notarizations of legal documents, including contracts, affidavits, and deeds, ensuring compliance with all state regulations, and maintaining accurate records-Actively seek opportunities to assist the team and perform other duties as assigned
1-4 years
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-Must be proficient in Microsoft Word, Excel, Power Point and Outlook-2+ years of experience in an office management or similar administrative role-Ability to handle sensitive and confidential information -Friendly, positive, courteous customer service attitude-Excellent communication skills -Strong ability to multi-task, prioritize and execute-Ability to work independently and as part of a team -Must have a creative flare -Must have a "do what it takes" attitude
High School
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