• Receive all residents at the walk-up window promptly. Respond to residents' requests, take payments (issue receipts when necessary), and distribute zoning forms, applications, and permits once issued.
• Answer phone promptly. Retrieve phone messages and respond promptly. Track conversations. Follow-up as needed.
• Issue, document, and renew brush cards.
• Place ads as directed and post news and events as directed in appropriate places
• Place bidding ads in newspaper, organize and file paperwork
• Maintain Workman’s Compensation records, follow up, and file appropriately
• Real estate Registration of Property maintenance
• New Business/Mercantile – Privilege Tax: Tax mail forms, track returns, follow-up
• Highway Occupancy Permits – fill out and collect, get appropriate signature hand over to AR for invoicing
• Maintain Baseball Lease Agreements
• Track Meeting and pavilion reservations – make sure the meeting room door is unlocked for off-hours events
• Compose letters as directed, mail, file forms, petty cash reconciliation
• Process incoming mail, date stamp received, and distribute to appropriate departments
• Create and maintain existing filing systems, both electronic and physical
• All other duties as assigned
Clerical
• Must be able to relay information accurately and efficiently
• Highly personable
• Strong grammar and communication skills
• Strong organizational skills
• Ability to multi-task and prioritize time sensitive tasks
• HS diploma or equivalent required. Formal post-HS training or an associate's degree in a related field is preferred, but not required. Minimum of 2 years of related experience.
• Must have computer skills including typing, familiarity with Microsoft Word and Excel, as well as office equipment knowledge.
High School or GED
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