Seeking an enthusiastic and detail-oriented Front Desk Administrative Specialist to join our client's team in Madison, WI. The company operates in several locations within Wisconsin, and specializes in engineered solutions for sustainable and energy-efficient building automation systems.
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This full-time, onsite position plays a key role in creating a welcoming and professional environment while supporting day-to-day office and administrative operations. The ideal candidate brings strong organizational skills, a friendly and professional demeanor, and prior experience in a front office setting.
Highlights:
- Temp to Hire
- Pay rate: $20-22/hr
- Benefits: Upon permanent hire, health, dental, and vision insurance, 401K/Profit sharing, and more!
- Schedule: Monday-Friday, 8:00 am to 5:00 pm
Responsibilities:
- Serve as the first point of contact by greeting visitors, managing phones, emails, mail correspondence, and front desk operations.
- Coordinate office logistics including meetings, travel arrangements, supplies, equipment maintenance, and facility needs.
- Support the Accounting Department with AR transactions, financial data entry, check/ACH deposits, and collections follow-up.
- Maintain organized schedules and calendars; assist with company vehicle tracking and event coordination.
- Provide general administrative tasks to support successful daily operations.
Qualifications:
- Proficient in Microsoft Office (Word, Excel, Outlook), Jonas software preferred
- Experience with Accounting Data Entry, Jonas software preferred
- High school diploma or equivalent degree required
- Prior experience in a receptionist or administrative support role
- Strong communication skills and a professional, customer-focused demeanor
- Highly organized and capable of multitasking independently
Please apply to the Front Desk Administrative Specialist today for immediate consideration!
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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).