Spherion is seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to the executive team of a reputable client in BCS. The ideal candidate will possess a Bachelor's degree and a minimum of 3-5 years of experience in an Executive Assistant role. This position requires exceptional organizational, communication, and multitasking skills to ensure the efficient operation of the executive office. This position requires the ability to work or attend events outside of the hours of Monday-Friday 8am-5pm.
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Responsibilities:
Manage and maintain executives' schedules, including coordinating meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents.
Handle confidential information with discretion and maintain the confidentiality of sensitive matters.
Serve as the primary point of contact between executives and internal/external stakeholders.
Screen and direct phone calls, emails, and other communications to appropriate parties.
Draft and proofread executive communications, ensuring clarity and accuracy.
Organize and coordinate meetings, conferences, and events, including arranging logistics, preparing agendas, and distributing materials.
Record and distribute meeting minutes, ensuring timely follow-up on action items.
Plan and coordinate complex travel itineraries, including flights, accommodations, and transportation.
Prepare and process travel expense reports, ensuring compliance with company policies.
Assist in the planning and execution of special projects and initiatives.
Conduct research and compile data to support decision-making and strategic planning.
Maintain office supplies and equipment, ensuring the executive office is well-organized and efficient.
Liaise with other departments to ensure smooth operations and effective communication.
Working hours: 8:00 AM - 5:00 PM
Skills:
5+ years of experience as an Executive Assistant.
Education:
Bachelors
Experience:
4-7 years
Qualifications:
Education: Bachelor???s degree required.
Experience: Minimum of 3-5 years of experience as an Executive Assistant, preferably supporting senior executives.
Excellent organizational and time management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
Discretion and confidentiality in handling sensitive information.
Strong interpersonal skills and the ability to work collaboratively with all levels of staff and external stakeholders.
Project management experience and skills.
Familiarity with travel booking and expense management software.
Apply today!
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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).