This position oversees and manages the day-to-day operations of the following areas:Office Administration:- Ensure appropriate equipment, supplies, policies, controls, and oversight are in place.- Coordinate with IT point of contact to ensure all telecommunications, computer and networking, including both hardware and software, are meeting needs.- Oversee records management system to include proper guidance for retention and retirement of both digital and paper documents.- Oversee calendar and databases.- Maintain and facilitate annual review process for Policy and Procedures Manual.Human Resources:- Maintain HR records, administer benefits and oversee payroll for Staff. - Maintain Staff Handbook to ensure all information is current, compliant, and communicated effectively to all employees.- In collaboration with the Personnel Committee, review, analyze, and develop HR programs to meet changing needs.- Oversee and administer payroll, benefit and other employment policies and procedures that comply with federal, state, and local labor laws and best practices.- Manage recruitment, background check, hiring, on-boarding, discipline, off-boarding processes.Financial Administration:- Ensure that the financial records are properly kept and the financial position is regularly reported to the Treasurer, Finance Committee.- In coordination with the Finance Committee, manage all accounting and finance functions to include management oversight of assets and investment portfolios.- Supervise payroll processing with outside service providers- Develop annual budget- Prepare financial reports, forecasts, and analysis for presentationProperty Management:- Administer policies and procedures concerning the use of property and facilities.- Approve purchase of office supplies, kitchen and custodial supplies. Approves equipment and furniture purchases as required after consulting with appropriate staff.- Managing contracts and rental agreements and reporting to appropriate committees. - Ensure compliance with safety and inspections.- Supervise maintenance and repair of physical properties, establish maintenance calendar, update and maintain property work orders, cost and labor records.- Oversee the production of weekly schedules and work orders.- Maintain inventory of property and equipment
4-7 years
- Preferred proficiency with applicable computer software and databases- Organizational leadership and problem solving skills- Communication skills
- Bachelors degree in business administration, nonprofit management or related field, or equivalent experience.- Prior experience in operations and management.- Comprehensive knowledge of accounting and experience with financial management and budgeting.- Familiarity with Human Resources (HR) and Property Management.
Bachelors
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