bilingual administrative assistant.

- Answer incoming phone calls and emails on the daily basis- Check and priority work tasks- Process service orders and keep chart up to date- Organize client data sheets- Basic office cleaning

1-4 years

rganization & Time Management:Manage priorities effectively (e.g., urgent basket items, client prioritization).Maintain office cleanliness and orderliness.Administrative Skills:Process service orders, client data sheets, and maintain ACT Database/Outlook contacts.File maintenance, including mailroom files.Coordinate appointments and general office tasks (photocopying, mailing, filing).Email management and adherence to "go dark" times.Computer Proficiency:Competent in typing, proofreading, and creating documents (letters, memos, spreadsheets).File organization and maintenance on the front desk PC.Customer Service Skills:Answer phones professionally and promptly.Handle walk-ins and deliveries efficiently.Communicate messages and appointments clearly to team members.Attention to Detail:Proofread documents thoroughly.Inspect deliveries for accuracy and damage.Follow procedures for closing and cleaning the office.Communication Skills:Email correspondence (e.g., forwarding messages, sending phone messages).Professional interaction with clients and vendors.

Bilingual (English & Spanish) Experience with Specific Software/Tools:Knowledge of ACT Database and Outlook Contacts.Light Maintenance Knowledge:Coordinate maintenance for office equipment (though minimal).Discretion and Decision-Making:Use discretion for "go dark" email timelines and delegating tasks.Flexibility for Miscellaneous Tasks:Clean office during downtime.Handle miscellaneous items and tasks as needed.Multitasking:Simultaneously manage priorities like calls, emails, and task delegation.

High School