We are seeking a detail-oriented and highly organized Administrative Assistant to join our client's team. This role is essential in ensuring smooth day-to-day operations by managing customer orders, invoicing, and processing payments. Additionally, the ideal candidate will assist with tracking employee hours and attendance using Time Clock software and generate reports to support business operations in a fast-paced manufacturing environment. This is a temp to hire position.
Working hours: Monday to Firday 7:00 AM - 3:00 PM
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Responsibilities:
- Accurately input customer orders into the system, verifying all details for accuracy and completeness.
- Generate and distribute invoices in a timely manner, ensuring all charges align with services or products provided.
- Handle customer payments efficiently, recording transactions and updating account information as needed.
- Utilize Time Clock software to track employee hours and attendance, assisting with workforce management.
- Maintain organized records of orders, invoices, and payments for auditing and reference purposes.
- Work closely with sales, shipping, and other departments to ensure seamless order fulfillment and customer satisfaction.
Skills & Qualifications:
- High school diploma or equivalent required.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and the ability to learn new software systems.
- Strong focus on accuracy, particularly when handling financial data and customer information.
- Excellent verbal and written communication skills for effective collaboration and customer interactions.
- Ability to multitask, prioritize workloads, and meet deadlines in a fast-paced environment.
If you have a keen eye for detail, strong administrative skills, and a desire to contribute to a dynamic team, apply today!
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).