-Maintain and become familiar with the client and contracts to ensure accurate billing information is received from the Project Managers-Maintain timely, accurate and organized collection reports, as well as regular communication and follow up with clients, as needed, to ensure payments are received-Key player in the interaction with the other departments to receive job costing details from project managers and crew leaders in a timely manner to create client invoices-Review all communication materials to ensure accuracy before sending to a client. -Establish and maintain accounts receivable and billing guidelines and processes -Maintain strong working relationships with all department and clients-Prepare and review timely/accurate invoices. -Demonstrate and maintain high standards of accountability to deliver superior billing information and customer service on a timely basis-Support and lead special projects in support of the business priorities-Promote and foster continuous improvement through an empowering, open minded and proactive approach and by acting as a catalyst for change management-Support and lead office system process improvement efforts (Quickbooks, MS Office, ZenDesk, BOSS LM)-Assist in month-end closing process-Ensure all billing is completed in a timely manner and the books are closed monthly on time. -Cross train on all accounting duties.-Collaborate and assist in meeting all finance goals and objectives.
1-4 years
-Knowledge of Landscape, Construction, or Design industry process is helpful -Demonstrated self-motivation, resourcefulness, and strong initiative -Web and computer savvy; proficiency in MS Office and Quickbooks desired-Strong work ethic, great attitude, proactive in nature and a problem-solver-Demonstrated ability to gain trust and credibility with clients, team and leaders
-Previous experience in billing and accounting roles. -Associates degree or higher in Communications, Business, Finance or related field desired -Ability to prioritize workload, handle multiple tasks, meet deadlines and work self-directed with a sense of urgency in a fast-paced environment. -Experience with BOSS LM, ZenDesk and Google Suite. -Exceptional writing, communication, and organizational skills
Associate
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