Learn how to write a resume in 2025 with the latest tips, including how to use AI to update a resume. With the right resume, you’ll get a leg up on your next job search!
Technology is reshaping the way employers and candidates connect, but one thing hasn’t changed: Your resume remains a cornerstone of the hiring process. Even in the age of automation, a well-crafted resume is often your first chance to make a strong impression—and it’s one that employers still value. And while, most people only update their resumes when they’re actively seeking a new job, evolving hiring trends and shifting expectations mean that what worked five years ago may no longer meet today’s standards or make it through AI screening software.
So to kick off the new year, let’s walk through how to update your resume in 2025, including how to format your resume, what to prioritize, and tips for ensuring it aligns with current hiring practices. With this done, you’ll be ready for whatever opportunities come your way!
Current resume trends to keep in mind
With the use of new digital tools used by recruiters, the way your resume looks and how it’s formatted can directly impact its effectiveness, especially in applicant tracking systems (ATS). Before we go any further, let’s take a look at some of the best practices for formats and layouts to ensure your resume is up to par for 2025.
How to update a resume file format
Traditionally, PDF files have been preferred for resumes, because they lock in your design, ensuring your resume looks the same for every viewer. However, some ATS software struggles to accurately parse PDFs, which may make Word docs a safer choice. When applying, always check the employer’s file format preference—either PDF or .docx. If one isn’t listed, then:
- Use a PDF format if you're emailing your resume directly to a recruiter or other key contact.
- Use a .docx format if you're submitting your resume through an online portal, in the event the company uses ATS software that may inaccurately read a PDF.
Digital portfolios and video resumes are also gaining traction, particularly in creative and media-focused industries. These formats allow job seekers to showcase their skills dynamically, such as through work samples or a short video introduction.
Proper resume structure and layout
When it comes to structure, for early-career professionals, a one-page resume often suffices. However, experienced professionals with extensive accomplishments may opt for two pages. Just remember, every word and section should add value—no filler allowed.
Beyond that, there are a few “musts” for resume structure:
- Resumes need to be mobile-friendly, as recruiters often review them on smaller screens. Try opening your resume on your phone to see how it looks.
- A clean layout with plenty of white space makes your resume easy to scan on any device.
- Prioritize readability by using professional fonts like Calibri, Arial, or Helvetica in 10–12 pt sizes.
- Design elements like subtle color accents, bold section headings, or minimalist icons can make your resume visually appealing without distracting from its content.
- Avoid complex formatting like headers, columns, tables, images, or graphics. Many ATS systems can’t read these elements, which could cause important information to be missed.
Essential components of a polished resume
A good resume is your ticket to standing out in today’s job market. Employers are looking for resumes that blend professionalism with relevant content and modern elements tailored to the latest hiring trends. These key components will make sure your resume has everything it needs to get noticed by recruiters.
Your contact information and professional presence
First up, put your contact information right at the top: your full name, phone number, email address, and your city and state or simply “open to relocation.”. Don’t forget to include links to your portfolio, personal website, or any online platforms that showcase your work. This is also where a relevant professional social media profile link can live. A strong LinkedIn presence complements your resume by giving recruiters a deeper look into your career history, endorsements, and achievements.
Professional summary
Start with a short, AI-optimized summary that integrates relevant keywords and industry buzzwords tailored to the role you’re applying for. Your summary should also reflect your personal brand—what makes you unique as a professional. Whether it’s your commitment to innovation, leadership abilities, or problem-solving skills, this section should give hiring managers a clear sense of the value you bring to the table.
Experience section
In the experience section, focus on accomplishments rather than just listing responsibilities. For instance, instead of saying, “Managed social media accounts,” write, “Increased engagement by 35% through targeted social media campaigns.”
And with remote work becoming more common, make sure to highlight any experience you have working in virtual environments. Mention skills like managing remote teams, leveraging collaboration tools like Slack or Zoom, and maintaining productivity across time zones. This demonstrates that you’re prepared to thrive in the flexible work environments many companies now offer.
How to use AI to update a resume
Just like how AI is helping recruiters to screen candidates, AI tools have revolutionized how job seekers can optimize their resumes. These tools can help you align your resume with job postings, ensuring it gets noticed by both hiring managers and ATS.
Explore popular AI resume analysis tools
Platforms like Jobscan, Rezi, and Zety analyze job descriptions to help you tailor your resume. By identifying the most relevant skills, qualifications, and keywords in a job posting, these tools guide you in customizing your application for maximum compatibility with ATS filters. They can also find areas where your experience doesn’t align perfectly with a job description and suggest ways to highlight transferable skills.
Watch out for common AI pitfalls
While AI tools can be incredibly helpful, it’s easy to fall into the trap of over-optimization. Overloading your resume with keywords may help you pass an ATS scan, but it could leave your application feeling robotic or impersonal. Resume tools may also suggest edits that don’t align with your professional voice or style. When tailoring your resume, balance the AI recommendations with your personal input to ensure it feels genuine. After all, hiring managers are looking for a real person behind that polished document!
Tips for different experience levels
Want to know how to update a resume but not sure how based on where you are in your career journey? We’ve got you covered.
What if I’m applying as an entry-level employee or have no experience?
If you’re at the start of your career and worried about submitting a resume with no experience, focus on highlighting transferable skills and potential. Think about skills you’ve gained through part-time jobs, volunteer work, or even extracurricular activities, such as teamwork, communication, or problem-solving. Your academic achievements can also take center stage, with relevant coursework, research projects, or honors that relate to the job you’re applying for. Internships, volunteer roles, or project-based experiences are equally important!
What if I’m going through a career change?
For those transitioning into a new field, the key is translating your existing skills into the language of your target industry. Start by identifying overlapping skills between your current experience and the new role. For instance, if you’ve worked in sales but are moving into project management, emphasize skills like client relations, goal tracking, and team coordination. Industry-specific certifications or training programs can also strengthen your resume. For example, completing a coding boot camp or earning a project management certification signals to employers that you’re serious about the transition and have the technical knowledge to succeed.
Working with professional resume services
If you’re feeling overwhelmed thinking about how to write a resume in 2025, professional resume services can make a world of difference. These experts can transform your resume into a polished, impactful document that stands out to both automated systems and hiring managers.
Benefits of professional help
Professional resume writers bring a wealth of industry-specific knowledge to the table. They understand what employers in different fields are looking for and can tailor your resume to highlight your most relevant skills and experiences. Another major benefit of working with professionals is ATS optimization. Professional services can help ensure your resume is formatted to pass ATS scans and capture the attention of human readers.
Final resume checklist and tips
Before you hit “submit” on your job application, give your resume one last look. A thorough review ensures that your resume is polished, professional, and tailored to the role you’re applying for. Here’s a handy checklist to guide you.
- Double-check for typos, grammatical errors, and formatting inconsistencies.
- Verify that your contact information is accurate and easy to find, and confirm that your formatting looks clean and professional.
- If you’ve customized your resume for a specific role, make sure it aligns with the job description, including relevant keywords and skills.
- Review the flow and readability of your resume—and don’t hesitate to ask a friend, mentor, or a Spherion recruiter for feedback.
- Make sure you’re submitting your resume in the right file format.
- Remember version control! Save each version of your resume with a descriptive file name, such as “John_Doe_Resume_MarketingManager2025.pdf.” This avoids confusion and ensures you’re always sending the right version to potential employers.
Update your resume frequently
Even if you’re not actively job searching, aim to update your resume every six months. Regular updates allow you to capture accomplishments, certifications, and new skills while they’re still fresh in your mind and keeps you prepared for new opportunities.
Keep your resume ready for every opportunity
Your resume is a living document that should grow and evolve alongside your career. Whether you’re actively job hunting or keeping an eye out for the perfect opportunity, maintaining a current resume puts you one step ahead.
Need guidance on crafting or fine-tuning your resume? Stop by your local Spherion office, where our expert recruiters are ready to help. From tailoring your resume for specific roles to offering personalized advice, we’re here to support you every step of the way in your career journey.